California Apostille by Mail

Moved out of state? Living abroad? Your company is overseas? If your document was issued or notarized in California, we can apostille it without you ever visiting our office. You send it, we submit it, and we ship it back to you, or straight to the country that needs it.

How it works

1. 1
   Email us a scan. Send a photo or scan of your document to info@costamesaapostille.com and tell us which country it's for. We check it for free and confirm the price, timeline and shipping.
2. 2
   Pay securely online. We email you a secure payment link. Payment is made before we submit your document to the state.
3. 3
   Mail us the original. Send it by a trackable service (FedEx, UPS or USPS) to Costa Mesa Apostille, 2706 Harbor Blvd., Ste. 206, Costa Mesa, CA 92626. Email us the tracking number so we can watch for your package. Prefer not to arrange shipping? We can send you a prepaid FedEx Priority Overnight label for $45.
4. 4
   We submit it. We take it to the California Secretary of State (or the right federal or state office), and arrange embassy legalization if your country needs it.
5. 5
   We ship it back. By FedEx Priority Overnight within the U.S., or by DHL or FedEx straight to you abroad, or with your own prepaid return label.

Price and timeline

Processing times start when your document arrives at our office. Shipping time is extra. Shipping is charged in addition to the apostille fee: a prepaid label to us and FedEx return within the U.S. come to $90 in total.

Before you mail anything

• Birth, marriage and death certificates must be certified copies. You, or a close family member, need to order them from the county or the state. We can't order vital records for you. A recently issued copy avoids most problems.
• Anything that needs notarizing must be notarized before you mail it. A notary can only notarize when the signer is present, so we can't notarize documents that arrive by mail. That includes powers of attorney, affidavits and copy certifications.
• Diplomas and transcripts need to be prepared first. See diploma & transcript apostille for the ways they can be prepared. You choose the route; the office receiving your document decides what it accepts.
• Include a note with your name, email, phone number and the country the document is for.
• Use a trackable service and email us the tracking number.

Documents we apostille by mail

• California birth certificates and marriage certificates
• Diplomas and transcripts
• Powers of attorney and other notarized documents
• FBI background checks
• Certificates of Good Standing and other business documents
• Documents from other states

Living abroad?

Need a California document for a visa, residency, a marriage or a new job overseas? We can ship the finished document straight to you, or to the office that needs it, by DHL or FedEx. If your destination country requires embassy legalization instead of an apostille, we arrange that too. Use the country checker to see which one your country needs.

Common questions

General information, not legal advice. Requirements vary by country and by the office receiving your document.